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PowerPoint: Adding Narration


To add narration to a PowerPoint presentation, follow the steps below:

  • Plug your microphone/headset in with the red on the bottom (microphone) and white on the top (headset)
  • Under "Slide Show," choose "Record Narration"
  • Click "Set Microphone Level" and test your microphone volume-slide the lever to the left if you are in the red
  • Click on "Change Quality" and choose "CD Quality" (the other settings are correct)
  • Click the box beside "Link Narrations In" and browse for the correct folder in "My Documents" (This step is optional)
  • When you are ready to record, click on "OK" and start narrating
  • When you have finished the narration for that slide, click the mouse and continue narration on the next slide, and so on

To edit and improve the sound quality of your presentation, consider these tips:

  • If you want to re-record a slide, drag and drop it to the end of the slides, record over the original narration, and then drag and drop it back into place
  • Under "Slide Show," choose "Rehearse Timings" to remove dead space at the beginning and end of each narration

If your volume doesn't work, follow these steps:

  • Click on "Start" in the lower left corner of your screen
  • Choose Programs>Accessories>Multimedia>Volume Control
  • Be sure that no checks are in the Mute boxes and that all sliders are to the top of the range
  • Close the window
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